Adding Mileage (and Other) Expenses in Gusto

Adding Mileage (and Other) Expenses in Gusto

Mileage for any events, team outings and more are reimbursed through Gusto

Last Updated:

April 24, 2025

This wiki discusses mileage reimbursement specifically, but other reimbursed expenses may include other expenses during outings, parking, subscriptions, etc.

1. Click on Expenses

2. Click on Add expense

3. Add the date of the event.

4. Under Category, select "Car and Mileage."

There are other categories here, too, that are used for other reimbursements.

5. Under Description, Type "Mileage - [Event and Location] - [Number of miles] mi x 0.725." $0.725 per mile is the current mileage rate for 2026.

Click here for Mileage information from the IRS: https://www.irs.gov/tax-professionals/standard-mileage-rates — Click here for Mileage information from the IRS: **https://www.irs.gov/tax-professionals/standard-mileage-rates**

6. Calculate the total amount reimbursed for the mileage. For example, if the total mileage to and from an event is 70 mi, then 70 x 0.725 = $49.00

If your total miles are an odd number, with the mileage ending in 0.005 as a result, round to the nearest cent.

7. Attach a receipt to the expense. For mileage, this can be a screenshot from Google Maps or a trip recorded on your odometer.

For other reimbursements, make sure you keep your receipts for food, parking, or other expenses that may be reimbursed.

8. Click on Save

9. The expense is then submitted for review, hence the 'Needs Review'. If approved, it will reflect on your next pay stub. To edit or delete an expense, click the 3 dots on the right side.

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Adding Mileage (and Other) Expenses in Gusto

Mileage for any events, team outings and more are reimbursed through Gusto

Last Updated:

April 24, 2025

1. Click on Expenses

2. Click on Add expense

3. Add the date of the event.

4. Under Category, select "Car and Mileage."

5. Under Description, Type "Mileage - [Event and Location] - [Number of miles] mi x 0.725." $0.725 per mile is the current mileage rate for 2026.

6. Calculate the total amount reimbursed for the mileage. For example, if the total mileage to and from an event is 70 mi, then 70 x 0.725 = $49.00

7. Attach a receipt to the expense. For mileage, this can be a screenshot from Google Maps or a trip recorded on your odometer.

8. Click on Save

9. The expense is then submitted for review, hence the 'Needs Review'. If approved, it will reflect on your next pay stub. To edit or delete an expense, click the 3 dots on the right side.

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